Proof of Income Letter
A short, formal letter for an employer or business to confirm someone's real income and employment in writing. Only complete and sign this if you're authorized to confirm the information on it.
Employer information
Who's signing this letter
Employee information
Pay
Employer Name
Nov 4, 2026
To Whom It May Concern
This letter confirms that [Employee Name] is employed at [Employer Name].
[Employee Name]'s current compensation is $0 per year.
Please contact us using the information above if you have any questions or need further verification.
Sincerely,
Signer Name
About the Proof of Income Letter
A short, formal letter template for an employer or self-employed business owner to confirm someone's real income in writing. Preview before you pay, then download a clean PDF.
For your own accurate records. This document must reflect real information — it’s not for misrepresenting income, employment or financial details to a lender, landlord, government agency or any other party.
Good for
- Employers or HR responding to a verification request
- Self-employed people confirming their own real income
Who fills this out?
The employer or business — it's written from their perspective, confirming income the named person actually earned. Only sign it if you're authorized to confirm that information.
What information should I include?
Your name, income amount and frequency, and the employer or business confirming it — the generator walks you through each field.
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What is a proof of income letter?
A proof of income letter is a short, formal letter that states how much a person earns, signed by the employer or business that pays them. It gives a landlord, lender or agency the key facts in one place, instead of a stack of pay stubs and bank statements.
What a proof of income letter says
The letter confirms the employee's name, the employer, the job title, how long they have worked there, and their pay, either as an hourly rate or a salary. It is dated, written on the employer's letterhead where possible, and signed by someone with the authority to confirm it, such as an owner, manager or HR representative.
What to include
- The date the letter is written.
- The employer's name, address and a phone number or email for verification.
- The employee's full name and job title.
- Their start date, and whether they work full time or part time.
- Their pay: hourly rate and typical weekly hours, or annual salary, and how often they are paid.
- A signature, the signer's name and title, and contact details.
Who asks for one
- Landlords and property managers, when you apply for a lease.
- Lenders, for a mortgage, auto loan or personal loan.
- Government and benefit programs that need a written statement of earnings.
- Schools and financial aid offices.
- Self-employed people and gig workers, who need written proof because no employer issues a pay stub.
How to create a proof of income letter
Whoever signs the letter is vouching for it, so every number needs to be real. Here is how to put one together quickly and correctly.
Steps to write one
- Gather the facts: the employer's name and address, the employee's name and job title, the start date, and the actual pay rate or salary.
- Enter the details into the form above and check the live preview.
- Make sure the person who will sign the letter reviews it and agrees it is accurate.
- Download the letter, print it on company letterhead if you have it, and have it signed.
- Give it to the person who asked for it, and let them know who they can contact to verify it.
Proof of income letter vs. other documents
A proof of income letter is one of several ways to show what you earn. Which one a landlord or lender wants depends on their rules, so ask first.
- Pay stubs show each paycheck in detail, with taxes and deductions.
- A W-2 or tax return shows a full year of income.
- Bank statements show what was actually deposited.
- An employment verification letter confirms that you work somewhere and your dates and title, without the pay.
- A salary verification letter confirms a specific salary or hourly rate.
Tips for a letter that gets accepted
- Keep it to one page and stick to facts.
- Use current figures, and write today's date. Many reviewers want a letter written in the last 30 days.
- Include a phone number or email that works, because many reviewers call to verify.
- Only include income that is real and can be documented.
- For self-employed income, back the letter up with bank statements or tax returns.
A note on accuracy
The letter should only state income that was actually earned or paid. Giving a false statement of income to a landlord, lender or agency can have serious consequences. This tool is for accurate record-keeping and for businesses confirming real pay.